Politeia SoftPoliteia Soft

Document management software

Automate document management in your organization with Politeia Soft SaaS solutions. AI anonymization, electronic signature, batch processing and GDPR compliance.

The problem with traditional document management

Most organizations still manage documents manually: they review page by page to find personal data, redact it by hand, and then share the document. This process consumes hundreds of hours of skilled work every year, is prone to human error and does not scale as volumes grow. In legal, healthcare or public administration — where documentation is the core of daily work — the impact is especially severe.

How AI transforms document management

Automated anonymization

The costliest part of document management is manually anonymizing personal data before sharing. With Anonimatum, this process goes from 10–15 minutes per page to 2–5 seconds per document. Contextual AI automatically detects ID numbers, names, addresses and any sensitive data.

Batch processing

Upload hundreds of documents in a ZIP file and receive all anonymized results. Processing runs on the server, with no need to keep the browser open. Ideal for law firms anonymizing judgments, municipalities publishing minutes or consultancies sharing reports.

Integrated electronic signature

The anonymization flow respects electronically signed documents. It detects signatures when queuing the batch, applies redaction and, when the process allows, re-signs the result to keep the document valid.

GDPR compliance by design

All Politeia Soft document management solutions incorporate GDPR compliance from the start. Role-based access controls, full action traceability and processing on European Union servers with no dependency on external APIs.

Politeia Soft document solutions

Anonimatum

PDF and Office anonymization with patterns, contextual AI, server-side batches and electronic signature flow. Measured by pages processed.

Horentia

Time tracking and worked-hours management. Working-time records with reports and productivity analytics.

Facturatum

Electronic invoicing with Verifactu, SIF certification and integrated accounting. Invoice generation with QR and digital signature.

Which organizations benefit most?

Law firms that need to anonymize judgments and procedural filings before sharing them.
Municipalities that publish minutes and case files on their transparency portals.
Hospitals and clinics that share records for research or referrals.
Consultancies that deliver reports to clients with third-party data anonymized.
HR departments that share documentation with external auditors.
Professional associations that publish decisions and sanctions.

Want to optimize document management in your organization?

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