GDPR compliance for businesses
A practical guide to complying with the General Data Protection Regulation in your company. Discover how automated document anonymization can be your strongest ally.
Why GDPR compliance matters
GDPR is not optional. Since May 2018, every company that processes personal data of EU citizens must comply. Fines can reach up to €20 million or 4% of global annual turnover. Beyond penalties, GDPR compliance builds trust with customers, employees and partners.
Key obligations for your company
Records of processing activities
Document what data you collect, what you use it for and who has access.
Explicit consent
Obtain clear authorization from data subjects before processing their personal data.
Data subject rights
Guarantee rights of access, rectification, erasure, restriction, portability and objection.
Breach notification
Notify the supervisory authority within 72 hours if a personal data breach occurs.
Impact assessment
Carry out a DPIA when processing is likely to result in a high risk to individuals’ rights.
Data Protection Officer
Appoint a DPO if you process sensitive data at scale or data relating to criminal convictions.
Anonymization as a compliance tool
Anonymization is one of the most effective measures for GDPR compliance. By anonymizing documents before sharing them — with third parties, on transparency portals or for audits — you remove the risk of exposing personal data. Under GDPR, anonymized data is no longer personal data and therefore falls outside the scope of the regulation.
Anonimatum, Politeia Soft’s anonymization software, automates this process. It automatically detects and redacts national ID numbers, names, addresses, phone numbers and any other personal data in seconds — versus the 10–15 minutes it takes to do it manually.
Want to learn how anonymization helps you with GDPR?
Discover Anonimatum