Politeia HR
End-to-end HR platform: backoffice, employee portal and regulatory compliance
Politeia HR is Politeia Soft’s human resources software for managing people, payroll, organisation and working time. It combines a full HR backoffice with an employee and manager portal, approval workflows, notifications and modules that can be enabled per organisation.
Built for local governments, public bodies and organisations with complex workforces: multi-organisation, granular roles, 360° employee file, RPT, payroll capture at source and regulated outputs (AEAT, TGSS/SILTRA).
Functional modules
More than a dozen modules covering the employee lifecycle — from onboarding and RPT through payroll, portal and tax compliance.
People & 360° employee file
- Advanced search for active, inactive, leavers and retirees
- Unified view: data, contracts, payslips, history and posts
- Guided onboarding, CSV import and bulk migration
- Data-change requests from the portal
- Leavers, settlements, seniority and employment documents
- Dependants, qualifications, dual employment and prior service
Organisation & RPT
- Work centres, units and RPT posts
- Org chart as list, tree and history
- Vacancies, assignments and appointment types
- RPT reports and annual RPT
- Legal regimes and external organisations
Payroll & settlement
- Monthly cockpit: sequences, incidents and quick edits
- Bulk generation and batch payroll runs
- Concepts, grades, contracts, advances and garnishments
- Retroactives, monthly seniority, SLD and simulation
- Payslip publication to the employee portal
- Accident reports and regulated outputs
Capture at source
- Monthly capture inbox for centre managers
- Payroll request queue for HR
- Centre-scoped role for centre managers
- Manager approvals before month-end close
Time, attendance & leave
- Clock-ins, terminals and schedule templates
- Shifts, calendars and hour balances
- Timesheet → payroll bridge for incidents and overtime
- Leave, corrections and calendar in the portal
- Absenteeism and overtime alerts and reports
Employee portal
- My payslips (PDF), my data and employment certificates
- Leave requests, clock-in and corrections
- My agreement, noticeboard, org chart and support
- Training, performance reviews and social benefits
- Approvals inbox and my team (managers)
Tax & labour compliance
- AEAT forms 190, 111 and 110
- TGSS / SILTRA (CRA-SLD) with pre-submission checks
- Output checklist and integration monitor
- SEPE and MUFACE-oriented flows where applicable
Collective agreements
- Agreement catalogue and bulk assignment
- Seniority and overtime calculations
- Monthly summary by agreement
Talent & public-sector hiring
- Calls, public exams (OPE), selection processes and scoring
- Candidates, boards and process documentation
- Job pool: vacancies, ranking and applicants
- Transfer competitions with merits and scoring tools
Training & performance
- Training plans, courses and annual cycle
- Portal tracking: my training
- Review plans, criteria, reviewers and results
- Training non-compliance reports
Social benefits
- Benefit plans and catalogue
- Applications, management inbox and calculation
- My benefits in the portal
Analytics, workflows & support
- Operational dashboards and dynamic reports
- Workflow inbox and actionable notifications
- Access and change audit trail
- Incident tickets and dynamic screens
- Modules enabled per organisation (Module OS)
System roles
Role-based permissions to match the real structure of each organisation or company.
HR Admin
Full control: people, payroll, organisation, configuration and audit.
Manager
Team oversight, approvals, incident capture and request follow-up.
Centre manager
Source capture limited to their work centre before payroll close.
Employee
Portal self-service: payslips, leave, data, certificates and more.
Politeia technician
Platform, modules, dynamic screens and integrations.
What sets it apart
Native backoffice + portal
Two experiences: HR administration and employee/manager portal, with menus and permissions by role.
Public-sector ready
RPT, org chart, public exams, transfer competitions and AEAT/TGSS outputs in the same payroll cycle.
End-to-end payroll
From source capture to close, portal publication and tax compliance — without scattered spreadsheets.
Multi-org and modular
One deployment, multiple organisations and activatable modules (talent, training, time, compliance, etc.).
Ready to digitise your HR?
See how Politeia HR unifies people, payroll, time and the employee portal in your organisation.
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